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USING THE ONLINE APPLICATION SYSTEM
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How do I submit an application using the Online Application System?
Can I apply for a tenure-track faculty position via fax or mail?
What application materials must I provide?
What file format is required for documents I upload?
What if I do not have the tools to create PDF files?
What other formatting issues should I be aware of?
Will I be able to start my online application and return to it later to complete the submission?
How do I proceed if I forgot my password?
Can I make changes to my application once it has been submitted?
How many letters of reference are required and what is the process for providing you with these letters?
What can my referees expect from the OAS?
How do I know that the referees I listed have been contacted for a reference letter?
How do I know which reference letters you have received for my application?
How do I know when my application becomes complete?
How can I check the status of my application?
How do I submit an application using the Online Application System (OAS)?
To begin the application process, you will first need to register for an account with OAS by
clicking the Register button at the bottom of the
OAS welcome page.
When you have completed your registration, you will receive e-mail notification that your registration
has been accepted. This e-mail message will contain a link to validate your registration and allow you
to continue with your application submission. Once you have validated your registration you may log-in
to the OAS by clicking the Log-In button at the bottom of the
OAS welcome page.
After logging in, you will need to enter the required information for each section of the application
form. Once you have completed the data entry in a particular section, click "Save and Continue" before
moving on to the next section. You must complete all of the required fields in a section (e.g.
Biographical Information) before you will be able to advance to the next section. Once all sections
of the application form are completed, you will be asked to upload your application materials. You will
have an opportunity to review the information you entered prior to submitting your application (see below).
Can I apply for a tenure-track faculty position via fax or mail?
The Rockefeller University accepts electronic applications for faculty positions submitted through the Online Application System (OAS). If you are unable to submit your application electronically, please contact our Administrator at:
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Faculty Search Administrator
Academic Affairs
The Rockefeller University
1230 York Avenue, Box 246
New York, NY 10065-6399
(212) 327-7244
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What application materials must I provide?
All applicants are asked to provide the following materials:
- Curriculum Vitae with a publications list
- Statement of Research with a two-page description of significant research accomplishments and a two-page description of future research plans (four pages maximum)
- Relevant publications (optional, maximum of three)
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Contact information for at least three references (not required for applicants who currently have a tenure-track or tenured faculty position)
What file format is required for documents I upload?
All documents must be uploaded in PDF format. Make sure that your PDF documents do not contain any encryption or password protection.
What if I do not have the tools to create PDF files?
If you do not have the software to create PDF files you may use our Word to PDF converter provided
on the Upload Documents page of the application form. Simply upload the Word file you would
like to convert and click "Convert." You must next download the converted file and save it locally prior to uploading it to the OAS.
Once you have downloaded and saved the file, please review it for accuracy. The file can then be uploaded with your application materials. There is no fee for the conversion service.
What other formatting issues should I be aware of?
Special formatting such as bolding, italics, underlining will not be accepted in the data entry fields. Also, special symbols including $, % and angle brackets (<,>) will not be accepted. However, both single and double quotation marks may be used.
Will I be able to start my online application and return to it later to complete the submission?
Yes. All of the information you enter and upload will be saved under your user name and password for submission at a later time. Prior to logging off, you must click "Save and Continue" on the page you are currently working on for the information to be saved.
How do I proceed if I forgot my password?
On the log-in page there is a link for applicants who forgot their password.
Click this link and follow the instructions for resetting your password.
In order to reset your password using this function, you must have already confirmed your
OAS registration via the registration confirmation email you received.
Can I make changes to my application once it has been submitted?
You cannot may make changes to your application once it has been submitted.
However, after you have completed all of the pages of the application form you will have an opportunity to review and edit the information prior to processing your submission.
If you are not ready to submit your application, the information you have provided will be saved under your log-in and password for submission at a later time.
If a there is an urgent matter regarding your submission, please contact our Administrator at
How many letters of reference are required and what is the process for providing you with these letters?
Unless you currently have a tenure-track or tenured faculty appointment, you will be required to submit names and contact information, including email addresses, for at least three persons (maximum of five) who will provide a reference letter on your behalf.
We recommend that you inform those whose names you will be submitting. Please make sure that their email addresses are valid until April 1, 2009.
The referees you list will be automatically contacted for letters of reference upon acceptance of your application.
Applicants who currently have tenure-track or tenured faculty appointments may be asked to provide contact information for references at a later date.
The deadline for receipt of reference letters is October 20, 2008.
What can my referees expect from the OAS?
The referees you list on your application form will receive individual e-mail requests that include instructions for uploading a letter in support of your application. Once you submit your application, we strongly suggest that you notify your referees that they will be receiving this e-mail request from The Rockefeller University so it is not filtered as junk mail.
Please discuss your application with your referees ahead of time as The Rockefeller University will not provide your referees with a copy of your application.
How do I know that the referees I listed have been contacted for a reference letter?
You will be copied on all email requests for reference letters for your application.
How do I know which reference letters you have received for my application?
Once a letter has been received by The Rockefeller University, both you and the referee will receive an e-mail confirmation.
If the required three letters of reference have not been received by
October 15, 2008,
a reminder will be sent to the referees we have not heard from and you will be copied.
You may also log-in and click View Application Status to see the status of the reference
letters received for your application (see below).
How do I know when my application becomes complete?
Applicants who currently have tenure-track or tenured faculty appointments will receive e-mail notification that their application is complete once our Administrator has reviewed their application materials for completion.
All other applicants will receive e-mail notification that their application is complete upon receipt of their third letter of reference.
How can I check the status of my application?
You will be able to review your application status at any time after submission by logging in and clicking on View Application Status. You will be able see the date of application submission and date of completion, as well as the status of reference letters for your application.
If there is an urgent matter regarding your application submission, please contact our Administrator at
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