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Frequently Asked Questions
Online Application System for Tenure-Track Faculty Positions

When is the application deadline?

How do I submit an application using the Online Application System (OAS)?

Can I apply for a faculty position via e-mail, fax or mail?

What application materials will I be required to provide?

What file format is required for documents I upload?

What if I do not have the software to create PDF files?

What formatting issues should I be aware of?

Can I start my application and finish it later?

If I previously applied, can I access my prior application materials?

How do I proceed if I forgot my password?

Can I make changes to my application once it has been submitted?

How many letters of reference are required?

How will my referees be contacted for reference letters?

What is the deadline for reference letters?

How do I know which reference letters you have received?

How do I know when my application is complete?

When will I be notified if I have been selected for an interview?

When will the interviews be conducted?

When is the application deadline?

The deadline for application submission is October 2, 2017.
How do I submit an application using the Online Application System (OAS)?

To begin the application process, you will need to register for an account with the OAS by clicking the Register button at the bottom of the OAS welcome page. Once you have registered, you will receive an e-mail with a link to activate your account and allow you to begin the application process. After you have activated your account, you may log in to the OAS by clicking the Log-In button at the bottom of the OAS welcome page.

You will need to enter the required information for each section of the application. Once all required fields in a particular section are completed, click "Save and Continue." You will not be able to advance to the next section if all required fields are not completed. Once you have finished all data entry, you will be asked to upload your application materials (e.g. Curriculum Vitae). You will have an opportunity to review the information you entered, as well as the documents you uploaded, prior to submitting your application.
Can I apply for a faculty position via e-mail, fax or mail?

The Rockefeller University accepts electronic applications for faculty positions submitted through the Online Application System (OAS). If you are unable to submit your application through the OAS, please contact our Administrator at:


Faculty Search Administrator
The Rockefeller University
1230 York Avenue, Box 246
New York, NY 10065-6399
facultysearch@rockefeller.edu
(212) 327-7244
What application materials will I be required to provide?

All applicants are asked to provide the following materials:

  • Curriculum Vitae with a publications list (five pages maximum)
  • Statement of Research with a two-page description of significant research accomplishments and a two-page description of future research plans (four page maximum)
  • PDFs of relevant publications or Submitted Manuscripts/Pre-prints (optional, maximum of three)
  • Contact information for a minimum of three references (maximum of five)

What file format is required for documents I upload?

All documents must be uploaded in PDF format. Please make sure that your PDF documents do not contain any encryption or password protection
What if I do not have the software to create PDF files?

If you do not have the software to create PDF files you may use our free Word to PDF converter provided on the Upload Documents page. Simply upload the Word file you would like to convert and click "Convert." You will then need to download the converted file and save it on your computer prior to uploading it to our system. Please review the file for accuracy prior to uploading.
What formatting issues should I be aware of?

Special formatting such as bolding, italics, underlining will not be accepted in the data entry fields. Also, special symbols including $, % and angle brackets (<,>) will not be accepted. However, both single and double quotation marks may be used.
Can I start my application and finish it later?

Yes. All of the information you entered and uploaded will be saved under your user name and password. Before logging off, you must click "Save and Continue" on the page you are currently working on for your information to be saved. You will be able to log-in as often as necessary prior to the application deadline of October, 2, 2017.
If I previously applied, can I access my prior application materials?

Prior application materials are not available to applicants. If you are reapplying, you will need to complete a new application and provide updated materials and contact information for references. We encourage reapplying if there has been a significant change to your research program or publication record. We only encourage reapplying if there has been a significant change to your research program or publication record.
How do I proceed if I forgot my password?

On the OAS log-in page there is a link for applicants who forgot their password. Click this link and follow the instructions for resetting your password. You must have already activated your OAS account in order to reset your password.
Can I make changes to my application once it has been submitted?

You cannot make changes to your application once it has been submitted. After you have completed all sections of the application you will have an opportunity to review and edit the information prior to making your submission. If you are not ready to submit your application, the information you provided will be saved under your log-in and password for submission at a later time. If a there is an urgent matter regarding your application, please contact our Administrator at facultysearch@rockefeller.edu.
How many letters of reference are required?

All applicants will be required to submit names and contact information, including e-mail addresses, for at least three persons (maximum of five) who will provide reference letters. Please make sure that their e-mail addresses are valid until November 2017.
How will my referees be contacted for reference letters?

Once your application is checked for completion and accepted for review, e-mail requests for reference letters will be sent to those you listed as referees. Each e-mail request will include a unique link for uploading a letter to your application file. You will be copied on all e-mail requests for reference letters. We strongly recommend that you submit your application as early as possible in order to provide your referees sufficient time to submit their letters.

Prior to submitting your application, we advise that you notify your referees that they will be receiving an e-mail request from The Rockefeller University so it is not filtered as junk mail. Please discuss your application with your referees in advance. The Rockefeller University will not provide your referees with a copy of your application.
What is the deadline for reference letters?

The deadline for reference letters is October 9, 2017.
How do I know which reference letters you have received?

Once a letter has been received by The Rockefeller University, both you and the referee will receive an e-mail confirmation. If the required three letters of reference have not been received by October 5, 2017, a reminder will be sent to the referees we have not heard from and you will be copied. You may also log in and click View Your Application Status to see the status of your reference letters.
How do I know when my application is complete?

Applicants will receive e-mail notification that their application is complete upon receipt of their third letter of reference.
When will I be notified if I have been selected for an interview?

We expect to contact those selected for preliminary video interviews by November 2017. All other applicants will receive electronic notification of their final application status by the end of the year.
When will the interviews be conducted?

We expect to contact those selected for preliminary, video conference interviews in late October, early November 2017. Those subsequently selected for on-campus interviews will be contacted in November 2017.




If there is an urgent matter regarding your application, please contact our Administrator at