Online Application System for Faculty Positions


Frequently Asked Questions


When is the application deadline?

How do I apply for a faculty position using the Online Application System (OAS)?

Can I apply for a faculty position via e-mail, fax or mail?

What application materials will I be required to provide?

What file format is required for documents I upload?

What if I do not have the software to create PDF files?

What formatting issues should I be aware of?

Can I start my application and finish it later?

If I previously applied, can I access my prior application materials?

How do I proceed if I forgot my password?

Can I make changes to my application once it has been submitted?

How many letters of reference are required?

What is the deadline for reference letters?

How do I know which reference letters you have received?

How do I know when my application is complete?

When will I be notified if I have been selected for an interview?

When will the interviews be conducted?

What is the format of the on-campus interviews?

When will decisions about offers be made?

When is the application deadline?

The deadline for application submission is October 1, 2021 (11:59 p.m. EDT).
How do I apply for a faculty position using the Online Application System (OAS)?

To begin the application process, you will need to register for an account with the OAS by clicking the Register button at the bottom of the OAS welcome page. Once you have registered, you will receive an e-mail with a link to activate your account and allow you to begin the application process. After you have activated your account, you may log in to the OAS by clicking the Log-In button at the bottom of the OAS welcome page.

You will need to enter the required information for each section of the application form. Once all required fields in a particular section are completed, click "Save and Continue" (please see important information about submitting contact information for references below). You will not be able to advance to the next section if all required fields are not completed. Once you have finished entering your information, you will be asked to upload your application materials (e.g., Curriculum Vitae, Publications, etc). You will have an opportunity to review all of the information you entered, as well as the documents you uploaded, prior to submitting your application.

As part of the application materials, a minimum of three (maximum of five) letters of reference are also required by the October 1, 2021, deadline. As soon as your account is activated, please provide the contact information on the application form for those who will provide reference letters and click “Submit.” Those you list will automatically receive an email with a unique link to upload a reference letter on your behalf. Providing contact information for references when your account is activated will allow your referees sufficient time to meet the October 1, 2021, deadline. You will be able to save your other information and complete the remainder of your application later.
Can I apply for a faculty position via e-mail, fax or mail?

The Rockefeller University accepts electronic applications for faculty positions submitted through the Online Application System (OAS). If you are unable to submit your application through the OAS, please contact us at:


Faculty Search Administrator
The Rockefeller University
1230 York Avenue, Box 246
New York, NY 10065-6399
facultysearch@rockefeller.edu
(212) 327-7244
What application materials will I be required to provide?

All applicants are asked to provide the following materials:

  • Curriculum Vitae (two page maximum)
  • List of Publications (two page maximum)
  • A 300-word summary of past and current work (this can include PhD and postdoctoral work or only postdoctoral work at the applicant’s discretion)
  • A 300-word abstract describing future research program
  • A 3-page research proposal
  • Three most relevant publications, preprints (such as those published on http://biorxiv.org ) or complete submitted manuscripts (publications are optional)
  • A 200-word commentary explaining the importance and impact of the work for each paper submitted
  • At least 3 and up to 5 letters of recommendation
What file format is required for documents I upload?

All documents must be uploaded in PDF format. Please make sure that your PDF documents do not contain any encryption or password protection.
What if I do not have the software to create PDF files?

If you do not have the software to create PDF files you may use our free Word to PDF converter provided on the Upload Documents page. Click "Choose File" to select the Word file you would like to convert and click "Convert." You will then need to download the converted file and save it on your computer prior to uploading it to our system. Please review the file for accuracy prior to uploading.
What formatting issues should I be aware of?

Special formatting such as bolding, italics, and underlining will not be accepted in the data entry fields. Also, special symbols including $, % and angle brackets (<,>) will not be accepted. However, both single and double quotation marks may be used.
Can I start my application and finish it later?

Yes. All of the information you entered and uploaded will be saved under your username and password. Before logging off, you must click "Save and Continue" on the page you are currently preparing for your information to be saved. You will be able to log-in as often as necessary prior to the application deadline of October 1, 2021 (11:59 p.m. EDT).
If I previously applied, can I access my prior application materials?

Prior application materials are not available to applicants. If you are reapplying, you will need to complete a new application and provide updated materials and contact information for references. We only encourage reapplying if there has been a significant change to your research program or publication record.
How do I proceed if I forgot my password?

On the OAS log-in page there is a link for applicants who forgot their password. Click this link and follow the instructions for resetting your password. You must have already activated your OAS account in order to reset your password.
Can I make changes to my application once it has been submitted?

You cannot make changes to your application once it has been submitted. After you have completed all sections of the application you will have an opportunity to review and edit the information prior to making your submission. If you are not ready to submit your application, the information you provided will be saved under your log-in and password for submission at a later time. If you have any questions or wish to notify us of a change in publication status, please contact us facultysearch@rockefeller.edu.
How many letters of reference are required?

All applicants are required to submit names and contact information, including e-mail addresses, for at least three persons (maximum of five) who will provide reference letters on your behalf.

As soon as your account is activated, please provide the contact information on the application form and click “Submit.” Those you list will automatically receive an email with a unique link to upload a reference letter on your behalf. You will be copied on all e-mail requests for reference letters. Please make sure that the email addresses for your referees are valid through December 2021.

We advise you to notify your referees that they will be receiving an e-mail request from The Rockefeller University to ensure that it is not filtered as junk mail. Please discuss your application with your referees in advance. The Rockefeller University will not provide your referees with a copy of your application.
What is the deadline for reference letters?

The deadline for reference letters is October 1, 2021 (11:59 p.m. EDT).
How do I know which reference letters you have received?

Once a letter has been received by The Rockefeller University, both you and the referee will receive an e-mail confirmation. If the required three letters of reference have not been received by September 28, 2021, a reminder will be sent to the referees that have not submitted a reference and you will be copied on the email. You may also log in and click View Your Application Status to see the status of your reference letters.
How do I know when my application is complete?

Applicants will receive e-mail notification that their application is complete upon receipt of the required application materials and three letters of reference.
When will I be notified if I have been selected for an interview?

We expect to contact those selected for preliminary video interviews in mid-to-late-October 2021. Those subsequently selected for on-campus interviews will be contacted in mid -to-late-November 2021. All other applicants will receive electronic notification of their final application status by the end of the year.
When will the interviews be conducted?

Preliminary, video conference interviews will begin at the end of October and will be scheduled through mid-November 2021.

On-campus interviews will be conducted over two days on January 11-12, 2022 or February 9-10, 2022. Applicants are strongly encouraged to reserve both sets of dates.
What is the format of the on-campus interviews?

The campus visits are scheduled as a two-day visit. On the first day, there will be a Symposium for candidates to present a research seminar highlighting their accomplishments and future research plans. Resource Center tours and administrative meetings will also be scheduled for the first day. A reception and a small group dinner with faculty members will conclude the day. On the second visit day, a chalk talk and individual meetings with both junior and senior faculty will take place. In addition, there will be campus and laboratory tours and a luncheon with graduate students.
When will decisions about offers be made?

The Faculty Open Search Committee will meet in late February. We expect to contact
Candidates who visited campus with a decision on their candidacy by the beginning of March 2022.




If there is an urgent matter regarding your application, please contact us at facultysearch@rockefeller.edu